Case Study:
Optimizing Employee Transportation with ET Plan. Opportunity Study Introduction



A manufacturer in the automotive sector, with over 1000 employees, faced major inefficiencies in managing the transport of employees on overtime days. Planning was done manually, using Excel, which generated high costs, inefficient allocation of resources and operational delays.

To turn this challenge into a strategic opportunity, the company collaborated with Share It Smart, which proposed ET Plan, an advanced solution for optimizing transport through simulation and automation.

Baseline – Identified challenges

The company was facing multiple difficulties:

    Inefficient planning

  • Manual data entry was time-consuming and error-prone.

  • Planning was based on inaccurate estimates, affecting transport coordination.

    • High shipping costs

  • The fixed rates imposed by the carriers generated significant expenses, regardless of the occupancy rate of the vehicles.

  • On days with overtime, costs became even higher due to the unoptimized allocation of resources.

    • Excessive need for vehicles

  • In the absence of an intelligent system, the company needed 42 vehicles daily, even on days with fluctuating presence.

Share IT Smart solution

In order to optimize employee transportation, Share IT Smarthas structured the process in four strategic stages:

Data collection and processing • Identification and anonymization of essential data on the number of employees and boarding points.

Integrating data into the ET Plan • Configuration of information in the ET Plan platform for simulating optimal transport scenarios.

Simulation of optimized alternatives • Use of advanced algorithms to calculate the most efficient routes, taking into account: Real-time traffic, Distance traveled, Optimal number of vehicles, Employee working hours

Selection of the optimal solution • The ET Plan platform proposed the option with the best efficiency and the lowest cost

Results and Potential Impact

  • Reduction of transport costs
    -27% reduction of total transport
    costs Decrease in the number of vehicles used from 42 to 23
    Optimization of resource allocation and elimination of unjustified expenses
     
     

  • Optimized planning
    Elimination of planning errors through automation
    Real-time adaptation to the company's operational needs
     
     
     

  • Increased efficiency and sustainability
    Increased transparency in transport management
    Reduced carbon footprint through optimized use of resources
    Improved employee experience through more efficient routes

The simulation carried out by ET Plan demonstrated that the digitalisation of employee transport can generate significant savings and more efficient coordination. "The simulation carried out through ET Plan has shown that the digitalization of employee transport can generate significant savings and more efficient coordination.

If transportation management is a challenge for your company, Share IT Smart can help you explore optimal solutions through a personalized analysis

Find out how ET Plan can streamline the transport of your employees.
Contact us now!