In an era where digitalization is becoming imperative, manufacturing companies are faced with the challenge of aligning with new legislative requirements for transport declarations. To ensure operational success and avoid potential incidents arising from non-compliance, it is crucial to select an efficient method for complying with the Ro e-Transport system, which has been mandatory since July 2024.
Decision to Integrate: Generating and Transmitting the UIT Code
Generating the UIT Code
Before anything else, it is essential to establish the operational context of the company to choose the optimal method for generating the UIT code. Depending on the volume of goods and the number of transports, companies can either generate the code directly within the ANAF Ro e-Transport platform or adopt a more complex approach through integration with ERP and TMS systems.
For the sake of simplicity, we have identified three possible scenarios:
Scenario A: Companies with a Low Number of Products Traded and Low Transport Volume
If the volume of goods and number of transports are relatively small, and the company has the necessary resources, the UIT code can be generated directly in the SPV platform, E-Transport V2. In this case, the priority is to ensure proper access and carry out all necessary tests to make sure that the platform can be used without impediments.
Scenarios B and C: Companies with Medium or High Product Volumes and Medium or High Weekly Transport Volumes
Scenarios B and C, where companies have medium to high volumes of products traded and a corresponding medium or high weekly transport volume, are more complex. To make an informed decision regarding the generation of the UIT code, several other critical factors must be considered, such as the availability of required information for generating the UIT code and the stability of this information over time.
Required Information for UIT Code Generation
- •Declarant; Type of operation (import/export); Date of transport
- •Internal operation reference; Partner country; Partner VAT code
- •Partner name; Transport organizing country; Transporter VAT code
- •Transporter name; Vehicle number (tractor unit); Trailer 1 & 2 numbers
- •Transport start location; Customs formalities location
- •Customs entry point: Customs office or client/supplier address
- •Transport completion point; Tariff code; Name; Quantity
- •Unit of measure; Net weight; Gross weight; Value in RON excluding VAT
- •Internal goods reference; Accompanying documents (CMR, invoice, etc.)
- •Document number; Document date; Observations
Two-Step Analysis Process
Step 1: Identifying Information Sources
To fill in the required data, the first step is to map these requests and identify the sources from which we can collect this information. In this phase, we simply gather information, and in case we haven't collected it before, we mark it as Unavailable.
Example - Supplier Address: Source - ERP System
Example - Vehicle Number: Unavailable
Step 2: Analyzing Information Volatility
It can be observed that of the 28 required pieces of information, some do not change, while others are highly volatile. In the second step, the analysis of information volatility, we must determine which of the requested pieces of information change frequently, which change less often, and which remain constant.
Example - Partner VAT Code: Does not change
Example - Customs Entry Point: Changes frequently
Transmitting the UIT Code
Regardless of the generation method, efficient transmission of the UIT code to transport companies or directly to drivers is crucial. There are several options:
Automated or manual sending to the dispatch office, followed by redirection to the driver.
Common Platform
An integrated system where the dispatch office has instant access and can transmit the code directly to drivers.
Self Check
Drivers can query the system to obtain a valid UIT code.
To ensure continuity and reliability, it is ideal for these methods to coexist, creating a backup system that prevents disruption of information and, thereby, transport delays or blockages. Transporters must have the necessary flexibility to quickly and efficiently manage operational requirements, reducing the risk of delays or errors.
Our Solution: Ro e-Transport QCLOT
In the solution we offer, Ro e-Transport QCLOT, we have integrated the scenarios discussed earlier and ensured that we can generate and transmit the UIT code for all transport conditions, meeting the needs of all relevant parties - suppliers, transporters, and clients.
Explore the Future of Logistics with Us!
Discover how our new integration solution with Ro e-Transport can simplify and streamline the process of generating and transmitting the UIT code for your company.
We are ready to assist you in complying with the regulations and help you avoid non-compliance penalties. Learn more about how we can help you get and stay compliant!
Contact us now!
Felix Garai – +40 736 909 455
office@share-it-smart.com
