ActON
Your Equipment Manuals Already Contain the Maintenance Plan
Upload a technical PDF. ActON's AI extracts PM intervals, spare parts, and checklists in minutes. Then turns email, MES alerts, and QR scans into prioritized tasks routed to the right technician β without replacing your ERP.
ActON is a maintenance intelligence platform for equipment and maintenance teams, built by Share IT Smart (Arad, Romania).
ActON is not an ERP maintenance-module replacement and not a spare-parts inventory system. It extracts preventive-maintenance plans from equipment PDFs and routes work from email, MES alerts, and QR scans to the right technician, alongside the ERP you already run.
Shaped with input from European manufacturers including thyssenkrupp + early-access partners under NDA
Equipment knowledge lives in PDFs nobody reads.
Every maintenance team faces the same four invisible costs β captured by industry research, confirmed by every plant we visit.
Tribal Knowledge
Critical PM intervals and spare-part numbers live in the head of one senior technician β or in a 400-page PDF nobody opens. When they leave, the knowledge leaves.
Email Graveyard
Operators report problems by email, WhatsApp, sticky notes, shouting. Half never become tasks. The other half lose 12 minutes finding the right technician.
PM Compliance Theatre
PM plans built in Excel, checklists printed once and photocopied for years. Audits pass, equipment fails. The plan and reality drift apart silently.
ERP Replacement Trap
Every CMMS wants to become the second source of truth β duplicating spare-part catalogs, fighting your SAP, your Oracle, your Odoo. Months of integration debt.
How ActON Solves It
Not another CMMS trying to replace your ERP. An intelligence layer that reads what your equipment manuals already know.
AI Reads Your Equipment PDFs
AI reads your equipment PDFs and extracts PM intervals, spare parts, and checklists into a structured plan. What used to take a week takes 30 minutes.
Four Channels, One Backlog
Emails, MES alerts, QR scans, manual requests β all four channels feed one prioritized backlog. Tasks are routed to the right technician by skill, shift, and load.
Single Source of Truth Preserved
ActON does not duplicate your spare-parts catalog or store balances. It reads from SAP, Oracle, Dynamics, or Odoo and writes consumption back. Single source of truth, preserved.
Human Oversight as Architecture
No PM, no spare part, no checklist goes live until your maintenance lead clicks approve. Full audit trail of every decision β aligned with EU AI Act Article 14, ISO 55001.
ActON is not trying to be your CMMS, your ERP, or your MES. It is the intelligence layer that captures what your equipment manuals already know, turns four chaotic intake channels into one clean backlog, and lets your existing systems remain the source of truth.
The Maintenance Plan Is Already in the PDF
Most teams build PM plans by hand β copying from manuals, guessing intervals, missing parts. ActON's AI reads the PDF directly: it identifies PM intervals, spare-part numbers, and check-item ranges, then presents them for human review before anything goes live.
- PDF parsing + OCR fallback for scanned manuals
- PM intervals (time, usage, condition) extracted automatically
- Spare parts with codes β matched against your ERP catalog
- Approve / Edit / Reject on each item before activation
Stop Losing Problems Between the Operator and the Technician
Operators don't fill forms β they send emails, scan QR codes, shout across the floor. ActON accepts unstructured input from four channels and converts each into a structured task with priority, equipment, and the right technician β based on skill, shift, and current load.
- AI email parsing: free-text Romanian / English / German β structured task
- MES integration: stop signals become tasks automatically
- QR scan: operator points phone at equipment, fills 2 fields, done
- Smart routing by skill, shift, and current workload
Your ERP Stays the Source of Truth
Most CMMS platforms quietly become a second spare-parts catalog, a second stock balance, a second supplier list. Months of integration debt later, your data lives in two places that never quite agree. ActON refuses that pattern: it reads what your ERP knows and writes back what it changes.
- Spare-parts catalog: read-only from ERP β no duplication
- Stock check before task start, consumption posted back automatically
- Connectors for SAP, Oracle, Dynamics, Odoo β Odoo offered by no competitor
- Equipment register syncs bidirectionally with ERP master data
Every Technician With the Experience of Every Senior on the Team
Once your equipment manuals are extracted and validated, the knowledge is queryable. Any technician can ask in plain Romanian, English, or German and get the answer with the exact page reference. As task history accumulates, patterns surface too: which gasket fails early, which line burns oil faster.
- RAG over equipment manuals + task history with cited sources
- Multilingual: Romanian, English, German out of the box
- Pattern detection across past tasks β recurring failures and anomalies
- AI sub-processors (Anthropic, OpenAI) configured in no-training mode
The Whole Maintenance Picture, Visible on a Wall
Technicians on the floor don't always carry a device. Operators waiting on an intervention need to see status without asking. ActON's TV dashboard is a dedicated, large-format view that runs on any screen β Smart TV, monitor, projector β showing live tasks, downtime by line, PM compliance, and team availability.
- Three-column layout: team presence Β· downtime Β· active tasks
- Updates in near real-time as tasks change state
- Read-only, no authentication needed β safe to display publicly
- Multiple dashboards per plant (per zone, per line) on higher tiers
How ActON Compares
Honest positioning against established competitors
| Feature | ActON | MaintainX | Limble | Fiix |
|---|---|---|---|---|
| AI extraction of PM & spare parts from PDFs | ActON | MaintainX | Limble | Fiix |
| AI email β task processing | ActON | MaintainX | Limble | Fiix |
| Pricing model | ActONPer line | MaintainXPer user | LimblePer user | FiixPer asset/user |
| Odoo integration (native) | ActON | MaintainX | Limble | Fiix |
| On-premise deployment available | ActON | MaintainX | Limble | Fiix |
| Shop-floor TV dashboard | ActONYes | MaintainXWeb only | LimbleWeb only | FiixWeb only |
| Market maturity | ActONNew product | MaintainX2,000+ reviews | Limble1,300+ reviews | FiixRockwell-backed |
Per-Line Pricing. Add Users Without Adding Cost.
Every plan includes unlimited users. You pay for the lines you manage, not the people who manage them.
Free Forever
β¬0
1 line Β· 5 equip Β· no AI Β· 2 users
Starter
β¬250/mo
up to 10 lines Β· core AI
Standard
β¬400/mo
up to 20 lines + Odoo Β· offline
Professional
β¬600/mo
up to 35 lines + custom ERP
Enterprise
β¬900/mo
unlimited Β· on-prem Β· dedicated CSM
Your Questions About ActON
Everything you need to know about maintenance intelligence
ActON Works With the Products You Already Have
ActON is the maintenance intelligence layer that connects with your production scheduling and monitoring systems.
MPS
MPS knows when each line has a feasible window for maintenance. ActON sends planned PM into MPS so it never collides with a production order β and MPS sends ActON the windows where PM is actually possible.
Learn MoreProdSYNC
When a line drifts from its committed schedule because of an equipment fault, ProdSYNC detects it and feeds the maintenance root cause into ActON β so the right task is created before the planner has to ask.
Learn MoreSee If ActON Fits Your Maintenance Reality
Not a generic demo. A 20-minute diagnostic conversation β your equipment, your ERP, your maintenance pain. We'll tell you honestly whether there's a fit.